Administrator (Financial)

 

JOB PURPOSE:

Provide specialist financial and general administration support to PKL finance affairs.

QUALIFICATION/EXPERIENCE:

• Matric Certificate
• Bookkeeping or Business/ Financial Administration Certificate (NQF level 5 or above)
• Min 2-3 years’ experience in similar role, preferably SAP
• Attention to detail, highly accurate, able to meet tight deadlines.
• Able to prioritise and have good planning & organisational skills
• Have a sense of audit practices and have the ability to maintain systems/processes
• PC literacy - MS Office (Excel min intermediate level) / G-Suite working experience preferable

RESPONSIBILITIES:

Financial Administration

Creditors

• Review purchase orders of designated responsible regions.
• Daily review GRVs and verify invoices for correctness and completeness, lodge rejection back to the origin for re-submission
• Capture invoices through SAP procurement module; exceptional manual capturing must follow the authorization procedure
• Reconcile creditors and prepare payment according to prescribed terms, timeously and accurately
• Follow up on Supplier Invoices / Statements
• Maintain audit trail in SAP for addition / deletion / amendment to supplier master data
• Capex invoice: update Capex Order Control sheet ; If order not through procurement module, capture invoice manually, and submit doc to Pep FA dept.
• Generate payment batches timeously
• Process and Replenish Petty Cash for the designated responsible regions timeously
• Process down payment / progress payment / upfront payment, follow up and ensure clearance monthly

Debtors

• Maintain audit trail in SAP for addition / deletion / amendment to customer master data
• Generate invoices, and follow up on debt collection

Cash & Bank

• Resolve and Clear bank unallocated items weekly, and ensure zero outstanding items at the month end
• Daily and month end cash flow management (48 hours in advance)
• Send / request funds timeously accordingly to cash flow projection

General Ledger

• Preparation of journals, accrual & provisions
• Upload all journals to SAP, after being approved
• Review GL for accuracy at month end
• Compile monthly variance stats between actuals & budget to all hubs (P&L)

General Administration

• Compile KM Travel & Subsistence allowance schedule for payroll input monthly as per deadline
• Ensure relevant contract / SLA / rates are in place
• Ensure all source document are filed in the prescribed drives in Google
• Keep record of box sequences with Metrofile - instruct for destruction and inform such change internally

GENERAL REQUIREMENTS:

• Self-starter willing to show initiative and approach tasks with a “hands-on” attitude
• Proactive approach to problem-solving
• Ability to thrive under pressure and deadlines
• Ability to function within various different teams and environments, but also work independently
• Excellent communication skills

Pepkor Logistics strives for equal opportunity in terms of its employment equity guidelines, candidates with disability are encouraged to apply and an indication in this regard will be appreciated.

By submitting your application, you are giving Pepkor Logistics implicit consent to the storage and processing of your personal information.

If you do not hear from us within 4 weeks of the closing date of this position, please regard your application as being unsuccessful.

Job Types: Full-time, Permanent

Application Question(s):

• Do you have a Matric Certificate?
• Do you have working experience with General Ledgers / Balance sheets?
• Do you have experience in processing Profit and Loss / Capex & Opex?
• Do you have experience working with MS Office / G-Suite (Excel min intermediate level) ?
• Describe your experience liaising with stakeholders?
• Do you have experience supervising or individuals reporting to you?
• Do you have a Bookkeeping or Business/ Financial Administration Certificate or similar (NQF level 5 or above)?
• What is the value of Creditors Account you deal / dealt with on a monthly-basis?

Education:

• Certificate (Required)

Experience:

• working with financial systems, preferably SAP: 2 years (Required)

Application Deadline: 2023/08/31

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